Laundry Boss Machine Start Integration

The Laundry Boss machine start integration streamlines machine starts for drop-off orders and provides detailed tracking for better accountability. It enhances efficiency by preventing unauthorized machine use, ensuring accurate pricing, and making auditing easier through real-time machine start reports.

Setting Up the Integration

1. Access the Equipment Setup page by clicking the gear icon in the top right corner of any page in Wash-Dry-Fold POS and selecting Manage Equipment.
2. Click the Machine Start Integration tab and select Laundry Boss from the list of integration partners.
3. Copy and paste your API key provided by Laundry Boss.
4. Click Save.
5. The system will pull a list of washers and dryers from Laundry Boss.
6. Match these machines to those in Wash-Dry-Fold POS to ensure machine numbering aligns properly.

Starting Machines from Order Tracker

1. Enable the Start Machines from Order Tracker setting, which allows machines to be started automatically when orders progress in the Order Tracker.
2. Navigate to Order Tracker and enter your PIN.
3. Select an order and move it to the Wash stage.
4. Choose the washers the order will use (e.g., washers 1, 2, and 3).
5. Adjust prices if needed and click Confirm.
6. The system will send a start command to those machines.

Tracking Machine Start Costs

1. Go to the Reports page and select Machine Starts.
2. Choose to group the report by order or by employee.
3. Review cost ratios, such as a $25.43 drop-off laundry order where the machine starts cost $7.50.
4. The report calculates the machine start cost-to-order ratio to track efficiency.
5. Click on an individual order or employee (based on your choice of grouping) in the Machine Starts report for a detailed breakdown of transactions.
6. Match transactions with Laundry Boss for verification.

Selling Machine Starts at the Register

1. Go to the Inventory page and create a new item.
2. Name the item (e.g., "Machine Start").
3. Set Item Type to Retail Item.
4. Set the price to $0.00.
5. Enable the Machine Start Item setting.
6. Go to the Register page, then click the New Sale button.
7. Select the Machine Start item you created.
8. Choose machines to start (e.g., washers 11 & 12, plus a dryer).
9. Adjust the payment amount if needed.
10. Click Confirm to finalize machine selection.
11. Accept payment (e.g., $10 cash and make change if needed).
12. Wash-Dry-Fold POS sends start commands to the selected machines.
13. Go to the Reports page and select Machine Starts.
14. View machine selections, payment details, and transaction IDs.
15. Match transaction records with Laundry Boss logs.

Need more help? Check out the video below!